Currently, DMV permits doctors, nurses, and most eye care professionals to perform vision screening tests. DMV has changed its regulations so that pharmacists and their supervised staff are permitted to conduct vision screening tests for customers. Supervised staff of current health care professionals are also permitted to conduct the tests along with organizations deputized by DMV. Concurrent with expanding the regulation, DMV has developed an Online Vision Registry that allows the test results to be electronically submitted to DMV and applied to an individual's record to aid customers in renewing their licenses online or by mail without having to visit a DMV office.
The vision screening test is a very simple process, requiring just seconds to complete - it is literally as simple as asking the customer to read one line from a Snellen chart mounted on a wall or screen. The online enrollment process and test result entry is very streamlined and user friendly. With internet access, any business can easily enroll in the Registry, conduct tests and enter results providing a valuable service for its customers. The combined process of conducting the test and entering the result in the Registry requires a very small investment in time by staff.
Participating organizations (except for organizations deputized by DMV) are free to charge a fee for the service although many of those currently authorized to provide the screening test under the current regulation offer the vision screening exam to their established customers as an added service at no cost.
Customers will be pleased that you are providing this service, increasing their satisfaction.
The added service may increase walk-in traffic in your businesses.
Your business will be identified as an authorized vision screening provider on DMV's Web site and in other promotional materials.
Businesses that are interested in offering the new vision screening service to their customers are invited to enroll in the Registry at http://www.dmv.ny.gov/visionprovide.htm. The enrollment process will be handled electronically. The application should take no more than five minutes to complete and includes the following sections:
The Vehicle and Traffic Law provides that an applicant for an original driver license must pass a vision test. The law also provides that the Commissioner of Motor Vehicles requires each person renewing a license to submit to a vision examination.
A driver license renewal is valid for eight years and a customer can renew up to one year before they expire. A customer can also renew their license up to two years after the expiration date before they need to reapply and retake a permit test and road test. Early or late renewal does not affect the expiration date of the document or the fees. If customers wish to upgrade their picture, they can visit any DMV office to have the document amended. If they are satisfied with the current picture, it will remain on their next license document.
Vision results expire twelve months from the date of the test. An optometrist or ophthalmologist may determine that a test is valid for only six months from the date of the test but all tests that the remaining providers and their staff conduct are valid for twelve months.
Does a pharmacy or organization deputized by DMV need to be enrolled in the Registry to conduct vision screening tests?
Can out of state health care providers access the Registry?
No. Out of state health care providers are not permitted to enroll in the Registry.
Can NYS providers and their staff conduct tests for out of state residents?
Results cannot be entered for anyone that does not have a NYS driver license including those with NYS non-driver identification cards. Customers that live out of state but hold a NYS driver license can have their vision tested and have results entered in the Registry.
Can out of state users enter vision screening test results?
Yes, but users must possess a valid government issued driver license or non-driver identification document from their state of residence.
Can an individual conduct vision screening tests as a provider AND enter results as a user?
Yes, at the time of enrollment, the individual should be designated as both a provider and a user.
Providers and their staff sometimes work in multiple locations. Will users need to remember multiple User IDs and passwords to access the Registry to enter results?
No. Users and contact people will be issued only one User ID and password. If they are enrolled in multiple locations users must select which location they will enter results for at log in.
What if there is a change to business, contact, provider or user information once the business is enrolled?
A business is required to let DMV know when any of the above information changes. These updates must be requested by the primary or secondary contact. For changes to user and/or contact information, a contact can update information without DMV intervention in Enrollment, Update Your Enrollment. All other updates including adding/removing providers and changing business information can be requested on that page but will be sent to DMV for review.
Updates to provider and business information must be submitted to DMV for review.
Can customers and other businesses see what businesses are currently enrolled in the Registry?
You can search by ZIP Code for businesses enrolled as providers in the DMV Online Vision Registry.
Will enrolled businesses receive any information about the new program?
Eye test charts, Vision Guidelines and Snellen Procedures will be mailed to every business that joins the Registry (except if the business only enrolls providers who are optometrists or ophthalmologists) and a Quick Start Guide and Provider Log will be e-mailed to the business' designated primary and secondary contacts at enrollment. There is also a dedicated e-mail mailbox set up to answer questions submitted by a businesses' primary or secondary contact (firstname.lastname@example.org).
Can a user enter a failed result?
No. If a customer cannot meet the standards of the vision screening test, if they are wearing telescopic lenses, or only possess dark colored corrective lenses (dark glasses), they must be directed to their eye test provider and their results cannot be entered in the Vision Registry.
When do results need to be entered?
If DMV customers renew their licenses using an online, mail-in or in-person process and they have been tested by a provider in the Registry, DMV will search the customer's record for those vision results. If the results are not there, the customer cannot renew and will be instructed to contact you. Because of this, DMV requires that results be entered within 24 hours of the test although entering them immediately after the test is ideal.
What if a user makes an error entering a result?
When a result is entered, the user will have an opportunity to review the data before it is submitted to DMV. Users can also retrieve what they submitted for the current day and edit if necessary. If the error is discovered after the current day, an e-mail must be sent to email@example.com by the primary or secondary contact to report the error.
If a user mistakenly enters a result twice, will the Registry accept it?
No, an error message will display and a user will be notified that the result has already been entered.
If a primary or secondary contact person has a question on the program or issue with their staff accessing the Registry, when will the e-mail inquiry be answered?
DMV will be as prompt as possible with inquiries submitted by primary and secondary contacts at firstname.lastname@example.org. Be aware that Vision Registry staff is available during regular New York State business hours (8:30am-4:30pm EST, Monday-Friday, excluding State holidays).
Will test result reports be available?
Primary or secondary contacts can request a history report that retrieves results given by all users in that business for any date range of 31 days or less. No edits will be allowed.